Senior Administrative Officer - Food and Agriculture Organization in Nairobi

Job Title: Senior Administrative Officer, Nairobi

Senior Administrative Officer, Nairobi, Kenya
Senior Administrative Officer, Nairobi, Kenya
FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
Nairobi, Kenya
Food and Agriculture Organization of the United Nations

PROFESSIONAL VACANCY ANNOUNCEMENT NO: FRSOM-887-13-PRJ Issued on: Deadline For Application: POSITION TITLE: ORGANIZATIONAL UNIT:

Senior Administrative Officer FAO-Somalia

GRADE LEVEL: P-5

DUTY STATION: Nairobi, Kenya

DURATION : Fixed Term: 1 year

POST CODE/NO: Unidentified

CCOG CODE: 1A12

Applications from qualified women as well as from qualified nationals of non-and under-represented member countries are encouraged Persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

DUTIES AND RESPONSIBILITIES

Under the overall supervision of the Officer-in Charge, FAO-Somalia, the incumbent supervises and coordinates the operation of the Corporate Support Services Unit providing a full range of activities that include administration, information technology, budget, programming and planning and financial services in support of FAO's country programme. In particular, the incumbent will:

advise the Officer-in-Charge, FAO-Somalia in the preparation/formulation of FAO's country programme of work and budget and ensure that these are in line with work plans and in compliance with the approved Country Programme of Work;
advise the supervisor in the general administration of the country office;
provide guidance, performance evaluation and supervision to relevant staff;
provide oversight to the country HR group in administrative matters;
monitor availability of funds for country programme/projects; oversee preparation, monitoring and revision of country office budget; ensure that financial commitments, expenditures and periodic budgetary reports are controlled and in line within established limits;
identify operational, administrative and other constraints which may affect programme implementation and propose solutions to improve quality, timeliness, cost effectiveness;
ensure the maintenance of a reliable IT infrastructure and strategy for the FAO-Somalia Office;
liaise with HQ units to resolve complex issues and with the Internal and External Auditors; prepare management replies to audit observations and queries, liaise with other UN agencies in Nairobi on common services;
ensure the maintenance of the office premises and space requirements;
perform other related duties as required.

MINIMUM REQUIREMENTS

Candidates should meet the following:

Advanced University degree in a field covered by the programme of the Organization, in business or public administration or a related field
Ten years of relevant experience with a national or international organization, including at least five years experience in the field of administration and management
Working knowledge of English

SELECTION CRITERIA

Candidates will be assessed against the following:

Extent of experience in the field of administration and management
Leadership ability; mature judgement and a high sense of initiative
Ability to plan, organize and review work of others
Ability to communicate both orally and in writing
Familiarity with the programmes and priorities of the Organization and with field programmes, particularly the management of the delivery of technical assistance
Familiarity with FAO administrative procedures and FAO corporate systems

Please note that all candidates should possess computer/word processing skills and should be capable of working with people of different national and cultural backgrounds.

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

REMUNERATION

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://icsc.un.org/ For guidelines to applicants, please visit the Application Toolkit at: http://www.fao.org/employment/current-vacancies/project/en/

Send your application to:

V.A FRSOM-887-13-PRJ FAO- Somalia UN-Somalia Ngecha Road Complex Corner Lower Kabete Road/Ngecha Road PO Box 30470-00100 Nairobi, Kenya Fax No: +254-20-4000333 E-mail: HR-somalia@fao.org

Please note that FAO staff members are international civil servants subject to the authority of the Director-General and may be assigned to any activities or office of the organization.

How to Apply:

http://www.fao.org/fileadmin/user_upload/VA/pdf/FRSOM-887-13-PRJ.pdf

Deadline:24/04/2013