Personal Secretary I - SUMATRA in Dar es Salaam

Job Title:Personal Secretary I (Head Office)

Surface and Marine Transport Regulatory Authority (SUMATRA)
Position Description:


The Surface and Marine Transport Regulatory Authority (SUMATRA) is a Government Regulatory Authority established by the SUMATRA Act, CAP 413. SUMATRA's role is to regulate, promote and facilitate availability of efficient, safe, quality and reliable transport services in the Surface and Marine Transport sub-sectors through competitive and fair trade practices.

SUMATRA is an equal opportunity employer and it intends to recruit qualified, competent, dynamic and self-motivated Tanzanians to fill the following vacant positions:

Personal Secretary I reports to Manager Human Resource.

Duties and Responsibilities:

To prepare letters, minutes, circulars and other documents required for the day to day running of the Authority;

To handle internal and external incoming mail marked for the personal attention of the person in charge, file and distribute them while ensuring proper maintenance and confidentiality;

To reply to routine correspondence, such as acknowledgements, without supervision;

To follow-up outstanding correspondences and replies;

To keep record of files for action by the person in charge;

To organize and facilitate meetings of the person in charge to promote a favourable working environment;

To maintain appointments and priorities of calls and visits to the person in charge; To respond to routine questions on the telephone, take messages and forward the messages to appropriate intended recipients;

To manage the office arrangement and cleanliness to ensure a favourable working environment; and

To perform any other duties as may be assigned by supervisor.

Minimum Qualifications and Requirements:

Certificate in Secretarial Services from Tanzania Public Service College or any other recognized institution;

Certificate of Advanced Micro-computer Application; and

At least three (3) years of related working experience in a reputable public institution.

Candidates' Attributes for the Above Vacant Positions to be filled

All Candidates must

Demonstrate highest degree of integrity

Posses good communication and interpersonal skills

Be self driven and capable of working with minimal supervision

Be capable of delivering excellent results while working under pressure with tight schedules and deadlines

Posses basic knowledge in information and Communication Technology (ICT) application such as Microsoft Office Word, Excel, Access, Outlook etc.

Terms of Employment

Successful candidates will be employed on Unspecified Period of Contract (Permanent and Pensionable Terms). However, the employment will only be confirmed after completion of six (6) months' probation period with candidate's successful performance.

Remuneration:

Attractive remuneration package will be offered to successful candidates.

Application Instructions:

Applications should be on applicants' handwriting indicating the Reference Number (Ref. No.) of the application, accompanied with detailed Curriculum Vitae (CV), copies of relevant Certificates, Transcripts, testimonials and names, positions and detailed contacts of three (3) reliable referees.

Application letter and the envelope should have the Ref. No. of the post applied. Application without Ref. No. will not be considered.

Applications with statement/Provisional results or Statements of Results from NECTA where Certificates have already been issued will not be considered, thus, need not to apply.

Deadline for Receiving Applications:

Application should be submitted in envelope to the address below not later than 19th July, 2013. Any application received after the due date will not be considered.

Only short listed candidates will be contacted for Interview.

Director General,
Sumatra Head Office,
Mawasiliano House, A. H. Mwinyi Rd/Nkomo St.
P. O. BOX 3093,
Dar es Salaam.