Administration Officer - Administration Officer

Job Title: Administration Officer - Nairobi (Kenya Nationals Only), Kenya

Norwegian Refugee Council (NRC) has been present in Somalia since early 2004 and has since expanded its Horn of Africa Programme to Kenya in 2006 and to Ethiopia in 2011. Since 2004, the Norwegian Refugee Council (NRC) has demonstrated a regional competence and expertise in working with displaced populations. NRC has mainly focused on Somalis who are displaced by the ongoing conflict and more recently by the drought and famine.

The Regional Office is based in Nairobi, Kenya with offices and operations in Somalia (Puntland, Somaliland and Mogadishu), Kenya (Dadaab, Kakuma and Molo), Ethiopia (Addis Ababa, Dolo Ado, Shire and Asosa) and Yemen (Sa'naa).

The NRC Horn of Africa mission is an expanding programme. NRC is seeking to recruit an Administration Officer to provide office administration management support to ensure efficient and effective office operations for the Nairobi Office.

CANDIDATES SHOULD APPLY ON LINE BY GOING THROUGH www.nrc.no. EMAIL AND PAPER APPLICATIONS WILL NOT BE CONSIDERED.

Reference no.: 1827302819 Deadline for application: 14.07.2013

Job description

Develop, implement and maintain an effective office administrative systems and procedures whilst ensuring that controls are monitored and reinforced.
Responsible for applications and renewals of licenses with the relevant government authorities and NGO bureau.
Ensure timely processing of work permits, visas and other related permits for national, international staff and NRC visitors and maintain a follow up system for renewals.
Process leases for the office and expatriates' houses and follow up on renewal and termination of these leases.
Support expatriates in identifying, acquiring, repair and maintenance of houses
Ensure all payments of utility bills for office and expatriates houses; water, electricity, telephone and security
Oversee the administration of security and courier services
Assign, supervise and appraise the work of administration support staff.

Qualifications

Good oral and written communication skills in English
Efficient and organized
Good office management skills
Demonstrates adaptability and flexibility
Able to work with minimum supervision
Able to multitask
Able to wok under pressure and meet deadlines
Excellent computer skills in Microsoft Excel, Word, PowerPoint.
Minimum 5 years of relevant work experience.
Personal qualities
Highly approachable and trustworthy
Possesses initiative, patience and tact
Job location
Kenya
Education field
Administration / Organisation / Management
Education level
College / University, Bachelor's degree
We offer
Duty station: Nairobi
5 Months with possibility of extension.
Salary/benefits: According to NRC's general directions, The candidate will observe NRC's code of conduct and working hours for the NRC Office in Nairobi.
Miscellaneous info
Full time
How to Apply:
http://www.webcruiter.no/WcMain/AdvertViewPublic.aspx?oppdragsnr=1827302819&Company_Id=1536511366&cols=3,7&orderby=4&listtype=1&culture_Id=EN

Deadline: 14/07/2013