Position: Buyer
Reporting to: Sourcing Category Manager
Range: R3
Department: Finance (Sourcing)
Role Purpose:
To Coordinate and implement purchasing activities (as per the assignment given or per project) for the allocated / assigned acquisition domains, administering sourcing processes for commercial requirements of goods and services as per company standards and procedures within the budget costs.
Key Duties and Responsibilities.
Responsibilities/Execution activities
To select local suppliers when corporate contracts are not sufficient, using the local sourcing process
To perform market investigations
To coordinate the RFI/RFQ Process for Departments’ needs
To draw up and issue request for quotations for the suppliers
To negotiate commercial terms of the contracts(local or implementation of corporate sourcing contracts)
To evaluate acquisition projects/commercial offers and propose short list and final recommendation
To finalize acquisition contracts and to follow up the project transfer from a sub department to another
To coordinate and control suppliers in contract execution acting as single point of contact for commercial and contractual issues for supplier
To participate in Orange group acquisition activities(as RFP and frame contract concluding) related to the respective domain
To act as point of contact for business unit requesters, representing the complete sourcing function
To ensure group & Local Affiliate Sourcing policies are fully implemented
To offer support for Purchasing Administration team regarding the accrual calculation
To prepare, centralize and send the needed information for Purchase Order
To initiate and participate in inter departmental meetings for projects
Academic/ Professional Qualifications
University graduate or CIPS graduate
At least 4 years experience in purchasing
Good knowledge of English
Knowledge of purchasing processes
Functional legal knowledge
MS Office Applications
Key Competencies:
Customer orientation
Business driven approach
Results orientation
Analytical thinking
Communication skills
Negotiation skills
This position is open to Kenyan citizens only.
Position: Sourcing Category Manager
Reporting to: Head of Sourcing
Range: R2U
Department: Finance
Sub Department: Sourcing
Role Purpose:
To the Head of Sourcing in the delivery of agreed objectives in line with the sourcing strategy, working with cross functional teams drawn from the business to develop, implement and manage sourcing categories assigned to him/her, ensuring the delivery of assurance of supply ,quality, service, competitive cost and incremental savings as desired by the business.
Managing Sourcing Processes for IT& N, Business Markets and facilities requirements for goods and services as per company standards and procedures and in line with the budget costs.
Key Duties and Responsibilities.
Responsibilities/Execution activities
Uphold integrity in all Sourcing for Telkom Kenya
i. Implement the 7(Seven) steps methodology:
1) Profile sourcing commodity,
2) Develop sourcing strategies and tactics,
3) Generate Supplier portfolio,
4) RFP/RFQ/Direct action plan,
5) Negotiate and select competitive suppliers,
6) Integrate suppliers into operations, Continuous benchmarking and improvement,
7) Conducts regular Supplier Relationship management to assess and validate current and future suppliers capabilities and ensure competitive suppliers adding value to the business are developed and retained
Key involvement in the Tender Committee
Development of savings opportunities and benchmarking of industry standards and practices to identify quick win opportunities
Negotiate and finalize sourcing agreements/contracts with suppliers in order to attain assurance of supply, quality, service, competitive cost and innovation while ensuring the y are approved by the investment committee/CSC/Contracts.
Development of policies and procedures for defined categories of responsibility.
Ensure that sourcing strategies, policies and procedures for own categories are complied with across the business and resolve any deviations with senior management
Investigate and secure new/alternative sources of supply, technology and services to increase margins through the lowering of costs by the introduction of alternative sources which are beneficial to the company within the category management framework & TKL Sourcing policy.
Review supplier contracts/agreements-SLA’s in order to make sure existing terms and conditions are still favorable and where appropriate renegotiates the contracts
Prepare respective monthly reports regarding the savings and project status; prepare ad-hic reports on request in TKL and Group level.
To initiate and participate in inter departmental meetings for projects; Budget reviewing and reporting.
To update the job descriptions for all the jobs in his/her team if there are any changes in the activity of the team.
Coordinate projects undertaken by the team; Monitor and review team performance; Map out clear goals for the team; Develop a cooperative team; Mentor and coach the team.
Academic/ Professional Qualifications
University degree in business related field
Graduate diploma of the chartered institute of purchasing & supply (UK)
At least 5 years experience in Sourcing , Procurement or related field
Good knowledge of English
Able to operate in fast moving high performance driven organization
Key Competencies:
Coaching Skills
Business driven approach
Goal/Results orientation
Strong analytical thinking skills & Problem solver
Communication skills
Negotiation skills
This position is open to Kenyan citizens only.
Position: Sourcing Analyst
Reporting to: Sourcing Category Manager
Range: R3
Department: Finance (Sourcing)
Role Purpose: To Coordinate and implement purchasing activities (as per the assignment given or per project) for the allocated/assigned acquisition domains, administering sourcing processes for commercial requirements for goods and services as per company standards and procedures within the budget costs.
Key Duties and Responsibilities
Responsibilities / Execution activities
To provide input for perpetual reporting regarding the savings and project status
Prepare ad-hoc reports on request in TKL and group level
Timely processing and circulation of procurement reports e.g. open pos,exception reports, supplier spend reports, savings report etc
Prepare savings report for FT sourcing by 4th of every month
Creation of respective reports by respective internal customers on agreed timelines.
Ensure senior buyers and buyers effectively report savings
Ensure savings report as per agreed format
Capture savings on monthly savings report as per FT Sourcing
Generate weekly report to be shared with the sourcing category manager for reviewing on Thursday ready for next Monday meeting
Generate monthly reports by the 4th for FT reporting
Exceptional reporting as & when required
Determine and prepare the requirements(checklist) for ISO implementation in sourcing systematically
Prepare checklist of sourcing processes that are required to be in place for development and ensure due approval
Maintain an updated list and status of validated processes and those in pipeline for validation
Maintain ISO audit records and forms for follow up
Maintain current list of suppliers per category and total number in the system. Update the list monthly and give reports by the 4th day of the month.
Maintain an updated contracts repository record for CSCs and Local contracts and their status, start and expiry periods.
Monitor purchase orders to reduce purchasing outside corporate contracts especially where a CSC exists.
Monitor and report weekly I.C actions per sourcing Category each Tuesday of the following week.
Provide feedback to SCM reporting on outside actions.
Quantify actions.
Academic/ Professional Qualifications
University graduate or CIPS graduate
At least 4 years experience in purchasing
Good knowledge of English
Knowledge of purchasing processes
Functional legal knowledge
MS Office Applications
Key Competencies:
Customer orientation
Business driven approach
Results orientation
Analytical thinking
Communication skills
Negotiation skills
This position is open to Kenyan citizens only.
If you fit the required profile, please apply highlighting how your qualifications, experience and career aspirations match the requirements for this position.
Application should be sent latest by 8th November 2013, please provide an updated Curriculum Vitae (CV) including details of your current telephone contacts and names of three referees.
Apply through www.orange-tkl.co.ke .
Only shortlisted candidates will be contacted.
