Country Logistic Officer - South Sudan

Job Title Country Logistic Officer
Recruiter Agency for Technical Cooperation and Development
Country - South Sudan
City Maban
Closing date: 15 Jan 2014


I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 34 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Juba National Staff : 136 International Staff : 28 Areas : 10 On-going programmes : 8 Budget : 2.9 M €

In 2012, ACTED has undertaken an expansion of activities in South Sudan. A Juba level coordination office was opened in 2011, and in 2012 the capital office has expanded to provide additional support to our field offices that opened in Bentiu, Unity State, and Malakal, Upper Nile State. The rapidly changing situation in South Sudan over the past months has led ACTED to up-scale its emergency response capacities, while also continuing to provide basic services in the traditional areas of intervention. Since January 2012, ACTED has been providing refugee and IDP assistance in Unity and Upper Nile states. In Maban County, this assistance has focused on the life-saving assistance to refugees from Blue Nile State, Sudan. ACTED as camp manager for Jamam refugee camp has strived to provide the basic needs for the population including shelter, waste management, livelihoods, and construction of community infrastructures. Additionally, ACTED has responded to the new refugee influx in May with the provision of shelter and emergency latrines at transit sites while providing transportation assistance to refugees relocating to permanent settlements. In Unity state, ACTED has focused on the provision of livelihoods assistance to refugees in Nyeel and Pariang refugee camps. ACTED also continues to build on its traditional areas of intervention, focusing on food security and livelihoods in Western Bahr el Ghazal and Warrap, and water, sanitation and hygiene in both states as well.
Tonj North in Warrap was also a new area for ACTED where a Community Led Total Sanitation (CLTS) project is being implemented in the underserved area. All of these interventions continue to provide both basic and live-saving assistance to vulnerable populations throughout South Sudan.



III. Position Profile Logistics Officer is responsible for logistical management, maintenance and state of equipment, and the management of goods and assets of ACTED in-base. He/She ensures that national legislation is adhered to, and that the country specific standards and rules are applied in the aim of protecting ACTED interests and ensuring efficient use of resources. Under the direct supervision of the Country Director, key responsibilities include: 1. Logistical Management - Logistical management of Mission premises: Oversee the furnishings of premises (offices and guesthouses); Supervise maintenance and repairs of premises; - Provision and replenishing of office supplies: Identify needs in stationery and office supplies; Establish a follow-up procedure for the stationery store; Undertake purchases and storage of supplies; - Financial Management: Manage the expenses for the logistical department ; Provide documentary justification of expenses to the Country Finance Department;

Procurement, Stock Management and Suppliers
Database of Local Suppliers: Undertake a market study; Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;
Follow up of Procurement Procedures, conforming to procurement guidelines Undertake quotations or launch Calls for Tender; Purchase goods, draft contracts; Receive merchandise and oversee the customs procedures for imported goods; Check the condition and nature of goods received as required by the contracts; Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;
Management of Stocks and Supplies: Identify warehouses for storages, ensure premises are furnished and made secure for use; Establish tools for stock management; Undertake periodic inventories; Manage stock movements and distributions of goods in the framework of project implementation;
Management of the Vehicle Pool and Transportation
Management of the Vehicle Pool: Organise the allocation and daily availability of vehicles; Establish tools for vehicles follow-up: log books, technical check-ups etc. Ensure the maintenance of and undertake a monthly inventory of the vehicle pool; Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;
Transportation management: Identify companies for the transportation of stock; Elaborate and follow a timetable of stock delivery for projects; Complete and file waybills ; Organise and oversee loading and unloading of goods; Ensure administrative and custom requirements are adhered to;
Management of Technical Equipments

Management of the IT Network: Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems); Identify suppliers of Internet access and negotiate service contracts; Ensure back-ups of information and files are kept on the server; Ensure the maintenance and undertake a regular inventory of IT equipment;
Management of Communication equipment: Organise the installation of communication equipment: telephones, HF and VHF radios; Train staff in the use of such equipments; Ensure the maintenance and undertake a monthly inventory of communication equipment; Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;
Management of Power supplies equipment: Organise the installation of equipment: generators, solar panels etc; Train staff in the operation of such equipments; Ensure regular maintenance and undertake a monthly inventory of equipment;
Department Follow-up

Team leadership: Update the organigramme and ToRs of the logistics department according to the mission development; Oversee the team and undertake appraisals of directly supervised colleagues; Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;
Internal Procedures and Information Flows; Develop relevant management procedures within the team; Improve information flows within the department and with other departments and projects;
IV. Qualifications:

• At least 1 year of working experience in insecure environments; preferably in Africa, Asia, or the Middle East; • Extensive experience in logistics and/or security management and procedures; • Demonstrated communication and organizational skills; • Ability to train, mobilize, and manage both international and national staff • Flexibility and ability to multi-task under pressure; • Ability to work well in unstable and frequently changing security environments; • Willingness to work and live in often remote areas under basic conditions; • Proven ability to work creatively and independently both in the field and in the office; • Advanced proficiency in written and spoken English • Knowledge of local language and/or regional experience highly desirable

V. Conditions:

Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
Additional monthly living allowance
Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
Transportation costs covered, including additional return ticket + luggage allowance
Provision of medical, life, and repatriation insurance + retirement package
How to apply:
VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : CLO/SSUD/SA

ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE

For more information, visit us at http://www.acted.org