Job title Humanitarian Affairs Officer (Pooled Fund Manager) P-3
Organization UN Office for the Coordination of Humanitarian Affairs
Country Kenya
Closing date: 27 Sep 2013
ORG. SETTING AND REPORTING: This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Nairobi, Kenya. The Humanitarian Affairs Officer (Pooled Fund Manager) reports to the Senior Humanitarian Affairs Officer (Head of Humanitarian Financing Unit) of OCHA Somalia.
RESPONSIBILITIES: Under the overall guidance of the Head of Office (HoO) of OCHA Somalia and oversight of the United Nations Humanitarian Coordinator (HC), the HAO (Pooled Fund Manager) will be responsible for the following duties:
Fund Management and Coordination: • Under the supervision of the Senior HAO, support and advise the HC on the overall management of the Common Humanitarian Fund (CHF) vis-à-vis the humanitarian context (i.e. priorities and critical needs); • Ensure the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Coordination and Response Division (CRD), OCHA Funding Coordination Section (FCS), OCHA Administrative Services Branch (ASB) or Multi-Partner Trust Fund (MPTF) Office); • Support and implement standardized policy in line with HQ guidance and decisions; • Manage and supervise Fund-related support staff (if any); • Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads; humanitarian organizations; and OCHA); • Liaise with NGO, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress; • Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference; field visits should focus on key actors (i.e. OCHA field colleagues, recipient organisations, local governments, communities); • Ensure proper communication and support during the allocation process to all stake-holders; • Liaise with and provide necessary support to recipient organisations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response; • Advise the HC, recipient organizations and stakeholders on measures to mitigate foreseeable operational risks; • Ensure recipient organizations compliance with financial rules applicable to the Fund; • Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds.
Donors relation: • Liaise with donors to keep them informed of humanitarian needs, response operations, and the funding status and funding requirements of the Consolidated Appeal and the CHF by contributing to donor briefings, preparing funding requests and reports; • Coordinate, compile, review and comment on project submissions for CERF and recipient's inputs on the CERF Annual Report; • Coordinate the proposal and reports submissions to donors on behalf of OCHA.
Monitoring, Reporting and Evaluation: • Oversee the implementation of the accountability framework based on capacity Assessment, due diligence, Risk management, reporting, financial and project based monitoring, audits; • Ensure compliance with monitoring and reporting systems in place for the Fund; • Systematically provide information on project status to the HoO and the HC, donors, and relevant governing bodies of the Fund; • Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise; • Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (FCS, EGS).
Analysis, communications and public information : • Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources; • Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with FCS; • In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, web-sites, etc.); • Liaise with OCHA field offices and recipient organisations in order to disseminate full information on Fund activities; • Perform other duties as required.
COMPETENCIES
PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues, to include approaches and techniques to address difficult problems; strong analytical capacity and in particular the ability to analyse and articulate the humanitarian and protection dimension of issues which require a coordinated UN response; ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; strong research skills, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area; proven excellent drafting skills; good knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance; knowledge of the institutions of the UN system and of NGOs; strong computer literacy (Word and Excel); ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff; take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; operates in compliance with organisational regulations and rules; supports subordinates and peers, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; designs solutions and basis recommendations on the principles of usability; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients’ informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
QUALIFICATIONS
Experience: Minimum of five (5) years of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or other related areas is required. Experience in humanitarian emergencies in the field and direct project management or project supervision experience is desirable. Previous work experience in areas of project management, monitoring and evaluation, and administration is desirable. Experience in drafting project documentation and guidelines pertaining to humanitarian assistance is desirable. Experience with the UN common system is desirable.
Education: Advanced university degree (Master’s Degree or equivalent) in political or social science, international studies, public administration, international studies, economics, or other relevant field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of advanced university degree.
Languages:
English and French are the working languages of the UN Secretariat. For this post, fluency of English (both, oral and written) is required. Knowledge of Arabic is desirable.
How to apply:
How to apply: The position is intended to fill functions of short-term duration This temporary position is for an initial period of three (3) months with a possibility of extension. All posts are subject to availability of funds.
Please state your full name and the temporary job opening notice number OCHA/G/58/2013 as the subject in your e-mail application and send one email application for every temporary job opening announcement. Documents should be saved as pdf file, with the title formatted as follows: FAMILY NAME_given name_ Doc-t type.pdf. For example: GREY_Joe _PHP.pdf.
All applicants are requested to submit a completed personal history profile (PHP) to Iahli Patale patale@un.org with a copy to ochavacancies@un.org . Note that applications to United Nations Secretariat positions can be generated in the new Inspira recruitment system. We encourage you to create an electronic personal history profile and to apply to these and other positions for which you are interested and qualified at http://inspira.un.org
Note that applicants’ eligibility cannot be fully assessed if the personal history profile is not properly completed. Applications received after the deadline will not be accepted. The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her; in this context, all staff members are expected to move periodically to new functions in their careers In accordance with established rules and procedures. "The United Nations does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training or any other fees). Also, the United Nations does not concern itself with information on bank accounts."
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